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Standing Rules 2023-2024 – Approved 4/23/2024

1) Name and Identity
The name of this PTSA is Liberty High PTSA 2.6.50. It was chartered on
November 19, 1984. Its National PTSA number is 00026132.
2) PTA Purpose and Community
This PTSA serves the children in the Liberty High School community, which
includes the residences and businesses in the Liberty High School enrollment
3) Incorporation
This PTSA was incorporated on May 15, 1989 and assigned a UBI# which is
available from the Treasurer upon request. The Treasurer is responsible for
filing the annual corporation report. The registered agent for this corporation
is the Washington State PTA. The Employer Identification Number is located
in the legal documents notebook in the custody of the PTSA president and
4) Charities Program
This PTSA is registered under the Washington Secretary of State Charities
program; registration number is available upon request. The Treasurer is
responsible for filing the annual renewal by May 31st to avoid penalties.
5) Tax-exempt Status
This PTSA was granted tax-exempt status under section 501(c)(3) of the
Internal Revenue Code in February 1995. A copy of the letter of
determination is filed in the legal documents notebooks maintained by the
president and the treasurer.
6) IRS Filing
The treasurer is responsible for filing the appropriate federal information
return prior to November 15th and providing a copy to the board of

directors. Copies of the current and past years’ returns are kept in the legal
documents notebooks maintained by the president and the treasurer.
7) Registered Agent
Liberty PTSA has designated the Washington State PTA as its registered
agent with the Washington Secretary of State’s office, the Washington
Department of Revenue, and the United States Internal Revenue Service.
Copies of the signed documents making such designation are available in the
legal documents notebooks maintained by the president and the treasurer.
8) Standards of Affiliation
Per the Washington State PTA Uniform Bylaws, Liberty PTSA will annually
complete the Washington State PTSA Standards of Affiliation agreement in
its entirety, and we agree to abide by all requirements and to uphold the
ethics, policies, and principles of PTA.
9) Membership
Membership in Liberty PTSA shall be open to all people without
discrimination. Membership is open to all parents, teachers, staff,
grandparents, guardians, students, community members, and any other
persons that support and encourage the purposes of PTA. Student members
are entitled to voice and vote; however, students under the age of 18 are
not allowed to hold elected positions within the PTSA. All students of LHS
are honorary members with voice but no vote.
10) Membership Dues and Council Fees
The dues for Liberty PTSA shall not exceed $30.00 per family membership,
$20.00 per individual membership, and $15.00 per staff membership, and $10.00 per student and
community members, per year. The membership fees are determined by the
membership, and shall be no less than necessary to cover the required
National, State, and Council fees. All paid members may make motions,
participate in debate, and vote at PTSA membership meetings.
11) Membership Meetings and Quorum
Adoption of the budget, adoption of standing rules, election of the
nominating committee, report of the financial review committee, and the
election of officers shall take place at membership meetings.
Membership meetings may be held in person or by remote communications
where all participants may hear one another and participate fully.
Voting will take place at a meeting.

A calendar of membership meetings adequate to accomplish the business of
the corporation shall be determined by the board of directors.
Members will receive notice of the place, date, and time of the meetings not
less than ten nor more than sixty days prior to the date of the meeting. A
quorum of at least ten (10) members must be present to conduct business.
Board and/or Membership meetings may be held virtually where all
participants may hear and see one another and participate concurrently.
A quorum vote may be conducted online during the meeting. The voting
record will be printed and filed in the Secretary notebook.
12) Board of Director Meetings
The board of directors shall set a calendar of regular board meeting dates
and times. Special meetings of the board of directors may be called by the
president or upon written request of the majority of members of the board of
Notification of place, date, time, and purpose of the meeting shall be
delivered to each member of the board of directors via email at least five (5)
days prior to the special meeting. Quorum for board meetings is a majority
of the sitting board.
The right to make motions, participate in debates, and vote at PTSA board
meetings shall be limited to members of the board of directors, unless a
motion to suspend the rules is approved by a two-thirds vote.
In the event that the Board of Directors needs to conduct a vote
immediately, outside of a board meeting, a quorum vote can be conducted
via email. The email record will be printed and filed in the Secretary
13) Elected Officers, Co-Officers, Standards of Affiliation & Training
The elected officers of Liberty PTSA shall be president, vice president,
secretary, and treasurer.
Any elected position may be held jointly by two (2) people. Each co-position
holder shall be entitled to make motions, participate in debate, and vote at a
meeting of the executive committee or board of directors.
Liberty PTSA will review the WSPTA Standards of Affiliation annually. The
president is responsible for maintaining the required documentation.
Each elected officer must attend a minimum of one WSPTA-approved
training opportunity during the PTA year. Further, at least one elected officer
will attend PTA and the Law during the PTA year.

14 ) Board of Directors
The board of directors of Liberty PTSA may consist of the elected officers and
the chairs of the following standing committees: Advocacy, Communications,
Board Member(s) At-Large, Diversity Equity and Inclusion (DEI), Family and
Community Engagement (FACE), Membership, Outreach, and Senior Events
(current Sr. Class). This PTSA’s board of directors will meet at least 4 times
during the school year at a date and time to be determined by the
board. Quorum for a board meeting is simple majority (50%+1). Additional
positions can be appointed by the president for a one-year term. Per IRS
regulations, family members or members of the same household are not
allowed to serve on the board at the same time.
An office/board position shall be declared vacant if that person misses three
meetings without prior approval from the President. If a position on the
Board of Directors is not filled or becomes vacant, the duties of that position
will be shared among the members of the board or may be appointed until
an election at a general membership meeting can be held to fill that
15 ) Officer Election Process
Voting for officers or nominating committee positions shall take place at a
membership meeting.
16) Committees
The executive committee shall establish committees. Committee
chairpersons shall be appointed by the president and approved by the
executive committee for a term of one year. All committee chairpersons
must be current members of Liberty PTSA. A committee chair may be
removed from their position by a vote of the board of directors.
The President(s) is an (are) ex-officio member(s) of all committees, except
the Nominating Committee and Financial Review Committee.
The Nominating Committee shall be comprised of at least three PTSA
members. Members may not serve on the Nominating Committee for more
than two consecutive terms.
17) Awards
One or more Golden Acorn, Outstanding Advocate, Outstanding Student
Advocate, and Outstanding Educator awards may be presented annually. The
president shall appoint the awards committee, with the approval of the
executive committee. The awards committee will determine the award
recipients and whether other awards will be considered on an annual basis.
The budget shall determine the number of recipients.

18) Budget and Monthly Financial Reports
Liberty PTSA shall approve its annual operating budget in the spring and fall
of each year at a general membership meeting. The board of directors has
authority to reallocate any funds budgeted for one line item to another by a
two-thirds vote. The annual carryover funds shall be a minimum of $5,000.
The treasurer will submit a monthly financial report to the board of directors.
19) Legal Documents
Liberty PTSA shall maintain two copies of its legal documents, one copy may
be in secure online storage. An original or hardcopy of any legal documents
shall be kept in a legal documents notebook in a secure location accessible
by the president and treasurer. All elected officers shall have access to the
contents of online legal document storage.
20) Financial Review
Liberty PTSA financial records shall be subject to a financial review twice
annually. These reviews should be conducted by a committee of at least two
(2) PTSA members appointed by the President. No signer on the bank
account shall be on the Financial Review Committee, or any individuals living
in their households.
21) Bank Account
Liberty PTSA shall establish one or more accounts in financial institutions as
determined by the board of directors. Liberty PTSA shall require the
approval of at least two elected officers to make a withdrawal.
22) Bank Account Signers
The board of directors shall determine which officers shall have signing
authority on the PTSA bank account.
23) Independent Review of Bank Statements

The PTSA’s monthly bank account statements shall be reviewed by a non-
signer. Bank statement reviewer is appointed by the board of directors.

Unopened statement will be provided to reviewer. If there are no concerns
or apparent discrepancies, the reviewer shall initial and date the account
statements and deliver them to the treasurer.
24) Payments and Reimbursements
All payment and reimbursement requests for expenses must include an
invoice or a receipt and be submitted to the treasurer. All requests for

reimbursement should be received within 3 weeks of the expense/event and
no later than 7 days from the last day of school or they may be considered a
donation to the PTSA.All checks require two signatures of authorized
signers. There will be at least three (3) elected officers on the signature
cards for this PTSA’s bank account. Use of a PTA debit card, credit card, ATM
card or online banking to disperse funds is not permitted. Automatic
withdrawals of items such as WSPTA membership dues are permitted if
approved by two authorized signers.
All contracts require the signature of two elected officers.
Grant requests will be reviewed and voted upon by the Board of Directors at
board meetings, as they are submitted, until May 1 or funds are depleted.
Grant requests may also be voted on via email. A record of the vote will be
printed by the secretary and filed in the secretary notebook.
All members of the Board of Directors, all committee chairs, website and/or
Facebook administrators, and any volunteer handling PTSA funds, must be
paid members of the Liberty PTSA.
25) Voting Delegates
Liberty High PTSA is a member of the Issaquah PTSA Council. The president
shall choose four (4) voting delegates and (2) alternates who are authorized
to vote on Liberty’s behalf at council meetings.
The voting delegates to the annual WSPTA convention shall be determined in
the following order: Incoming president, outgoing president, incoming vice
president, incoming secretary, incoming treasurer, outgoing vice president,
outgoing secretary, outgoing treasurer. The board of directors will determine
how many delegates the budget will allow.
The voting delegate(s) to the WSPTA Legislative Assembly shall be
determined in the following order: Advocacy rep, president, vice president,
secretary, treasurer. President can appoint a member to attend if no officer
is available. The board of directors will determine how many delegates the
budget will allow.
26) Online Account and Password Protection
Passwords will be changed by the treasurer annually at the start of the new
PTSA fiscal year (July 1st). Passwords should be maintained by both the
president and the treasurer. A list of active accounts must be provided to
the financial review committee, minus the passwords and account numbers.

27) Code of Conduct and Social Media Use
All board members and committee chairs must sign and follow the Liberty
PTSA Code of Conduct and Conflict of Interest policies (electronic signature
is ok).
Members of this PTSA shall not use their own social media platforms to
cyberbully, insult, embarrass, target, or post threats towards any
individuals, including school board officials, school administrators, teachers,
PTSA members, volunteers, or other individuals that are associated with the
Liberty PTSA.
28) Standing Rules
The standing rules of this PTSA shall be adopted annually by a majority vote
at the first membership meeting of the school year. The standing rules may
be amended at a membership meeting by majority vote if previous notice of
the meeting was given. If no previous notice was given, then a two-thirds (2/3) vote is required.